Integrating SAP ERP HCM with SAP SuccessFactors HCM is a game-changer for organizations managing hybrid HR systems. The SAP SuccessFactors – Integration Add-On simplifies data transfer between on-premise SAP ERP HCM and the cloud-based SuccessFactors environment. It ensures seamless synchronization of critical HR data, enabling businesses to streamline processes like compensation, talent management, and workforce analytics.
In this tutorial, we’ll explore how the Integration Add-On works, its features, and its benefits for HR operations.
What is the SAP SuccessFactors – Integration Add-On?
The Integration Add-On bridges the gap between SAP ERP HCM and SuccessFactors HCM, allowing data to flow seamlessly between the two environments. This eliminates the need for manual data transfer, reduces errors, and enhances HR operations.
It facilitates the exchange of data related to organizational structure, employee records, compensation, and evaluation data. This makes it easier to manage hybrid HR landscapes, where both cloud and on-premise systems are in use.
Key Features of the Integration Add-On
Here’s a breakdown of the key functionalities the Integration Add-On offers:
| Feature | Description |
|---|---|
| Compensation Data | Transfers compensation data between SAP ERP HCM and SuccessFactors BizX. Supports payroll cycles and planned compensation adjustments. |
| Employee Data | Transfers employee and organizational data for managing Talent Management processes on SuccessFactors. |
| Evaluation Data | Facilitates workforce planning and analytics by syncing evaluation data from SAP ERP HCM to SuccessFactors. |
| Onboarding Integration | Integrates employee pre-hire and onboarding data between SuccessFactors and SAP ERP HCM. |
Integration Scenarios
The Integration Add-On provides several scenarios for seamless data exchange:
1 Compensation Data Integration
- From SAP ERP to SuccessFactors: Supports transferring compensation details from ERP HCM to SuccessFactors BizX for better execution of the compensation process.
- From SuccessFactors to SAP ERP: Planned compensation data created in SuccessFactors is transferred back to SAP ERP HCM for processing during payroll cycles.
2 Employee and Organizational Data Transfer
- Employee and organizational data can be transferred from SAP ERP HCM to SuccessFactors to enable Talent Management processes like performance and learning management.
- Talent-related updates in SuccessFactors are synchronized back to SAP ERP HCM.
3 Evaluation Data Synchronization
- Data related to workforce planning and analytics is transferred from SAP ERP HCM to the SuccessFactors cloud to support better decision-making.
4 Onboarding Integration
- Pre-hire data is exported from SAP ERP HCM to SuccessFactors for onboarding.
- After onboarding tasks are completed in SuccessFactors, employee data is extracted and imported back into SAP ERP HCM using Transaction: HRSFI_ONB_HIRE to update employee master records.
Integration Add-On Releases
SAP provides multiple versions of the Integration Add-On, each offering enhanced features:
Here is a table summarizing the Integration Add-On Releases for SAP ERP HCM and SuccessFactors as of 2024:
| Integration Add-On Version | Description | Key Features |
|---|---|---|
| Integration Add-On 1.0 | Initial release for basic integration capabilities. | – Basic data synchronization between SAP ERP HCM and SuccessFactors. |
| Integration Add-On 2.0 | Enhanced data flow and expanded support for talent management. | – Smoother data transfer processes. – Better support for Talent Management processes. |
| Integration Add-On 3.0 | Focused on advanced compatibility, security, and support for newer SuccessFactors modules. | – Improved compatibility across platforms. – Enhanced security protocols for data transfer. |
| Integration Add-On 4.0 | Latest version with real-time synchronization and expanded module integration. | – Real-time data synchronization capabilities. – Improved data mapping tools. – Enhanced module support, including analytics and learning management. – Upgraded security standards. |
Note: Organizations using older versions should consider upgrading to Integration Add-On 4.0 to leverage real-time synchronization and enhanced security for a more efficient HR ecosystem.
Each release builds upon the previous one, ensuring better synchronization and additional functionalities.
How Does Integration Work?
Here’s an example of how data flows between SAP ERP HCM and SuccessFactors using the Integration Add-On:
- Pre-Hire Data Export:
- Data about new hires is exported from SAP ERP HCM to SuccessFactors Onboarding.
- Onboarding tasks, such as background checks and document submission, are managed within SuccessFactors.
- Onboarding Completion:
- Once onboarding is complete, SuccessFactors extracts the data and sends it back to SAP ERP HCM.
- Using the HRSFI_ONB_HIRE transaction, this data is moved into the employee master file in SAP ERP HCM.
- Data Storage and Syncing:
- Exported and imported data is stored in stages to ensure no data loss during transfer.
- Updates made in one system (e.g., promotions, new roles) are synchronized with the other to maintain consistency.
Benefits of the Integration Add-On
The SAP SuccessFactors – Integration Add-On offers several advantages for organizations with hybrid HR systems:
| Benefit | Description |
|---|---|
| Data Consistency | Ensures that data across SAP ERP HCM and SuccessFactors remains synchronized and up-to-date. |
| Streamlined Processes | Automates data transfer, reducing manual intervention and errors. |
| Enhanced Compliance | Supports accurate and compliant payroll and compensation processing. |
| Improved Decision-Making | Facilitates better workforce planning and analytics by syncing evaluation data. |
| Scalability | Works across multiple SuccessFactors modules, adapting to organizational growth. |
Steps to Get Started with Integration Add-On
- Identify Data Flow Requirements: Determine which data needs to be transferred between SAP ERP HCM and SuccessFactors (e.g., employee records, compensation).
- Install the Add-On: Work with your SAP Basis team to install the appropriate Integration Add-On version.
- Configure Scenarios: Set up data transfer scenarios using SAP tools and connectors.
- Test Data Transfers: Perform test runs to ensure data flows correctly between systems.
- Monitor and Optimize: Use monitoring tools to ensure smooth data integration and address any errors.
Conclusion
The SAP SuccessFactors – Integration Add-On is a vital tool for businesses managing hybrid HR environments. It eliminates data silos, automates processes, and enhances workforce management by seamlessly integrating SAP ERP HCM with SuccessFactors. Whether you’re managing compensation, onboarding, or analytics, the Integration Add-On provides the connectivity needed to operate efficiently.
Start using the Integration Add-On to unlock the full potential of your HR systems and create a unified, streamlined workforce management experience!