TutorialKart.comAn infogroup in SAP HR is a configured sequence of infotypes that appears during a personnel action such as hiring, transfer, promotion, or termination. In this tutorial, you will learn what an info group does in SAP Personnel Administration and how to define infogroups in SAP HR step by step from SPRO.
Infogroups are mainly used with personnel actions in SAP HCM Personnel Administration. When an action is executed, SAP proposes the infotypes in the order maintained in the infogroup, so the user can enter the required employee master data without manually opening each infotype.
What is an Infogroup in SAP HR Personnel Administration?
Grouping of relevant infotypes to perform a specific action in SAP is called an infogroup. Actions execute infotypes as per the sequential order maintained in the info group.
For example, a hiring action may require employee action data, organizational assignment, personal data, address, planned working time, and basic pay. Instead of asking the user to open each infotype separately, SAP HR can display these screens one after another through the assigned infogroup.
Where Infogroups Fit in SAP HR Personnel Actions
In SAP HR, an infogroup works together with personnel actions. The personnel action defines the business event, while the infogroup defines which infotypes should be processed for that event.
| Configuration object | Purpose in SAP HR |
|---|---|
| Personnel action | Represents the HR event, such as hiring, transfer, promotion, or leaving. |
| Infogroup | Controls the sequence of infotypes displayed during the action. |
| User group / reference group | Controls which menu or infogroup variant is used for a user group. |
| Operation | Defines whether the system should insert, copy, modify, or delimit the infotype record. |
A simple hiring infogroup can include infotypes such as 0000 Actions, 0001 Organizational Assignment, 0002 Personal Data, 0006 Addresses, 0007 Planned Working Time, and 0008 Basic Pay, depending on the business requirement.
Important Fields Used While Defining Infogroups in SAP HR
Before creating the entries, understand the fields that commonly appear in the infogroup configuration screen.
| Field | Meaning | Example |
|---|---|---|
| User group | Reference group used to control user-dependent infogroup processing. | 40 |
| No | Sequence number that decides the order in which infotypes appear. | 01, 02, 03 |
| Operation | Processing operation for the infotype record. | INS |
| Infotype | SAP HR infotype number to be processed. | 0000, 0001, 0002 |
| Subtype | Subtype value if the infotype requires subtype-specific processing. | Address subtype for IT0006, if required |
The most common operation used while creating a new employee action flow is INS, which inserts a new infotype record. Other operation values may be used depending on whether the record has to be copied, changed, delimited, or skipped for a specific action design.
How to Define Infogroups in SAP HR
Use the following SAP IMG path to define infogroups in SAP HR.
Navigation
| SAP R/3 Role Menu | User group dependency on menus and Info groups |
| Transaction code | SPRO |
| SAP Path | SPRO > Personnel Management (PM) > Personnel administration (PA) => Customizing procedures => Actions > Define infogroups. |
Step 1: Open SAP Reference IMG with Transaction Code SPRO
Step 1 : – Execute tcode “SPRO” from SAP command field.
Step 2 : – Choose “Display SAP Reference IMG” (Or press function key F5).
Step 2: Go to Define Infogroups Under SAP HR Actions
Step 3 : – From display IMG screen, follow the navigation path as PM > PA > Customizing Procedure > Actions and choose IMG activity define infogroups.
Step 4 : – Choose activity screen appears with three options, i.e.
- User group dependency on menus and Info groups
- Infogroup modifier
- Info group
Choose the first option “user group dependency on menus and info groups”
Step 3: Maintain User Group Dependency for SAP HR Infogroups
Step 5 : – On change view User group dependency on menus and info groups overview screen for defining new infotype menu for infogroup in SAP.
Step 6 : – From new entries inforgroup screen, enter the following required details.
- Menu :- Enter the two digits key that defines as infotype menu in SAP – TK
- Text : – Update the description of menu – TK Hiring Infogroup
- User-dep : – By checking this user dependency check box, it implies that menu can be used for reference group 40.
- Ref. : – Update the user reference groups as 40. Reference 40 refers to user group entered in user parameter node, this menu can be used for any reference group.
Press enter and click on save button to save the configured infogroup details. Similarly create other new infogroups as per requirements of project.
Define Info Group Entries for SAP HR Infotypes
After maintaining the user group dependency, maintain the actual infotype sequence for the infogroup. This is the part of the configuration that controls which infotypes are processed and in what order.
Step 7 : – Now go to back choose activity screen, and double click the Info group option.
On determine work area entry screen, update the info group key as “TH” and press enter to continue.
From change view “Info groups” overview screen, click on new entries button.
On new entries Info group screen, update the following details.
| User group | No | Operation | Infotype | SC | Infotype text | Subtype |
| 40 | 01 | INS | 0000 | Actions | ||
| 40 | 02 | INS | 0001 | Org. Assignment | ||
| 40 | 03 | INS | 0002 | Personal data |
After maintaining all the required details for Info group, choose save icon for saving the configuration data.
Example Hiring Infogroup Sequence in SAP HR
The required infotypes depend on the personnel action and the country, payroll, time management, and organizational requirements of the project. A typical hiring infogroup can be designed as shown below.
| Sequence | Infotype | Infotype name | Why it may be included in a hiring action |
|---|---|---|---|
| 01 | 0000 | Actions | Records the hiring action and action reason. |
| 02 | 0001 | Organizational Assignment | Assigns personnel area, employee group, position, cost center, and related organization data. |
| 03 | 0002 | Personal Data | Stores employee name, date of birth, gender, and other personal details. |
| 04 | 0006 | Addresses | Stores permanent or current address details. |
| 05 | 0007 | Planned Working Time | Maintains work schedule and employment percentage. |
| 06 | 0008 | Basic Pay | Maintains pay scale or wage type details, if payroll configuration requires it. |
This is only an example. In a live SAP HR system, the infogroup sequence should be finalized after checking the personnel action requirements, country-specific infotypes, payroll rules, time management setup, and customer-specific infotypes.
How Infogroup Modifier Is Used in SAP HR Actions
The Infogroup modifier option is used when the same personnel action needs different infotype sequences for different employee groups, countries, or business scenarios. Instead of creating one common sequence for all users, a modifier helps determine the correct infogroup variant.
For example, a hiring action for one employee group may require additional payroll infotypes, while another hiring action may require only basic personnel administration infotypes. The infogroup modifier helps control such differences without changing the action name each time.
Common Checks After Configuring Infogroups in SAP HR
- Check whether the personnel action is assigned to the correct action menu.
- Confirm that the user group or reference group matches the intended SAP user parameter setup.
- Verify the sequence numbers so that dependent infotypes appear after prerequisite infotypes.
- Use the correct operation, such as INS, for the expected record processing behavior.
- Test the personnel action in PA40 with a suitable employee number range and hiring date.
- Check whether country-specific or custom infotypes are required for the project.
Troubleshooting Infogroup Issues in SAP HR
If the expected infotypes are not appearing during a personnel action, check the following configuration areas.
| Issue | Possible reason | What to check |
|---|---|---|
| Infotype sequence is not displayed | Wrong infogroup or user group assignment | Check user group dependency and the infogroup key. |
| Infotypes appear in the wrong order | Incorrect sequence numbers | Review the No field in the Info group entries. |
| Only some users see the infogroup | User-dependent menu configuration is active | Check the user reference group and related user parameters. |
| Subtype-specific screen is missing | Subtype not maintained where required | Maintain subtype for infotypes that need subtype-based processing. |
| Action does not call expected infotypes | Personnel action and infogroup design are not aligned | Review the action configuration and test the action again in PA40. |
Successfully we have defined new Infogroups in SAP HR.
FAQs on Infogroups in SAP HR
What is infogroup in SAP HR?
An infogroup in SAP HR is a sequence of infotypes configured for a personnel action. It controls which infotype screens appear and in what order when the action is executed.
Which transaction is used to define infogroups in SAP HR?
Infogroups are defined through transaction code SPRO by using the IMG path Personnel Management > Personnel Administration > Customizing Procedures > Actions > Define Infogroups.
How is an infogroup connected to a personnel action in SAP HR?
A personnel action represents the HR event, while the infogroup provides the infotype sequence for that event. When the action is run, SAP HR uses the configured infogroup to guide the user through the required master data screens.
Can custom infotypes be included in an SAP HR infogroup?
Yes. Custom infotypes can be included in an SAP HR infogroup if they are properly created, configured, and required for the personnel action process.
Why are sequence numbers important in SAP HR infogroups?
Sequence numbers decide the order in which infotypes appear during the action. Incorrect sequence numbers can cause screens to appear in the wrong order or make the action flow difficult for users to complete.
Editorial QA Checklist for This SAP HR Infogroup Tutorial
- Does the tutorial explain that an infogroup is a sequence of infotypes used in SAP HR personnel actions?
- Is the SPRO navigation path for Define Infogroups clearly shown?
- Are the User group dependency, Infogroup modifier, and Info group options explained in relation to SAP HR actions?
- Does the example infogroup sequence use relevant SAP HR infotypes such as 0000, 0001, and 0002?
- Are troubleshooting checks included for missing or incorrectly ordered infotypes?