In SAP’s Sales and Distribution (SD) module, Cash Sales order type are transactions where customers receive goods and invoices immediately upon placing an order, facilitating prompt payment. The standard sales document type for cash sales is BV (or CS in some configurations).

  1. The standard sales document type for cash sales is BV, with item categories BVN for regular items and BVNN for free-of-charge items.
  2. When a cash sale order is created, the system automatically generates a delivery (delivery type BV) upon saving, and an invoice is printed immediately for the customer.

Key Characteristics of Cash Sales Order type

  • Immediate Delivery: Upon saving the sales order, the system automatically creates a delivery document, expediting the fulfillment process.
  • Immediate Billing: An invoice is generated instantly, often printed and handed to the customer along with the goods.
  • Payment Processing: Customers typically make payments immediately, reducing accounts receivable cycles.

Configuring Cash Sales in SAP:

To set up cash sales, follow these configuration steps:

  1. Define Sales Document Type (BV or CS):
    • Transaction Code: VOV8
    • Settings:
      1. Immediate Delivery: Set to ‘X’ to enable automatic delivery creation upon order saving.
      2. Delivery Type: Assign delivery type BV for cash sales.
      3. Billing Type: Assign billing type BV for order-related billing.
      4. Output Type: Include output type RD03 for immediate invoice printing.

The delivery can be relevant for Picking, or if the goods are not to be picked, the delivery can have the goods issue automatically happen in a batch process and then the billing can occur. Note the billing follows the standard process.

Important Points to remember

  1. The Order Type for Cash Sales is “CS.”
  2. When we save the Cash Sales Order the system automatically creates the delivery. For
    this we have to specify the value “X” (Create delivery immediately, if quantity confirmed
    for today) for the field immediate delivery in the definition of “CS.”
  3. While creating the Cash Sales the requested delivery date must be the current date. For
    this we should not specify any “Lead Time in Days” in the definition of “CS.”
  4. The items in the Cash Sales Process are not relevant for credits. So we must not check
    the field “Credit Active” in the corresponding Item Category “BVN.”
  1. Configure Item Categories (BVN and BVNN):
    1. Transaction Code: VOV7
    2. Settings for BVN (Standard Items):
      • Billing Relevance: Set to ‘A’ for order-related billing.
    3. Settings for BVNN (Free-of-Charge Items):
      • Billing Relevance: Set to ‘B’ for delivery-related billing.
      • Pricing: Deactivate pricing to ensure no charges are applied.
  1. Assign Item Categories to Sales Document Types:
    • Transaction Code: VOV4
    • Settings:
      • Map item categories BVN and BVNN to the BV or CS sales document type based on item category groups.
  1. Set Up Output Determination for Immediate Invoice Printing:
    • Transaction Code: NACE
    • Settings:
      • Configure output type RD03 within the output determination procedure for the BV or CS sales document type to facilitate immediate invoice printing upon order creation.

Processing Cash Sales Orders:

Once configured, processing a cash sales order involves:

  1. Create Cash Sales Order:
    • Transaction Code: VA01
    • Procedure:
      • Select sales document type BV or CS.
      • Enter necessary details such as customer information, material, quantity, and pricing.
      • Save the order.
    • Outcome:
      • The system automatically generates a delivery document (type BV) and an invoice (billing type BV).
      • The invoice is printed immediately, ready to be handed to the customer.
  2. Post Goods Issue (PGI):
    • Transaction Code: VL02N
    • Procedure:
      • Access the delivery document created automatically.
      • Perform picking and enter the picked quantity.
      • Post the goods issue to update inventory and accounting records.
  3. Complete Billing (If Necessary):
    • Transaction Code: VF01
    • Procedure:
      • If the invoice was not generated automatically, create the billing document referencing the sales order.
      • Review and save the billing document to finalize the process.

Conclusion:

Configuring and utilizing the BV or CS sales document type for cash sales in SAP enables businesses to efficiently manage immediate sales transactions. By automating delivery and billing processes, companies can enhance operational efficiency, improve cash flow, and provide superior customer service.