Assigning a Sales Area to Order Types in SAP is a crucial configuration step that ensures sales documents are processed correctly within the appropriate organizational context. A Sales Area in SAP is a combination of three organizational units: Sales Organization, Distribution Channel, and Division. The Order Type determines the characteristics and processing rules of sales documents, such as standard orders, returns, or quotations. By assigning a Sales Area to Order Types, you define which sales areas can process specific types of sales documents, ensuring proper data consistency and workflow management.

Assigning Sales Area to Order Types in SAP

Before proceeding with the assignment, ensure that the following organizational units are defined in your SAP system:

  • Sales Organization: Represents the selling unit responsible for product sales and services.
  • Distribution Channel: Denotes the channel through which products or services reach customers (e.g., wholesale, retail).
  • Division: Represents a product line or service line within the organization.
  • Sales Document Types: Predefined in the system (e.g., OR for standard orders).

Step-by-Step Guide:

  1. Access SAP Customizing (SPRO):
    • Enter transaction code SPRO in the command field and press Enter.
    • Click on “SAP Reference IMG” to access the Implementation Guide.
  2. Navigate to Sales Area Assignment:
    • Follow the menu path: Enterprise Structure → Assignment → Sales and Distribution → Set up sales area.
    • Double-click on “Set up sales area” to open the assignment screen.
  1. Assign Sales Organization to Distribution Channel and Division:
    • In the “Set up sales area” screen, click on “New Entries.”
    • Enter the following details:
      • Sales Organization: (e.g., 1000)
      • Distribution Channel: (e.g., 10)
      • Division: (e.g., 00)
    • Save your entries.
  2. Assign Sales Area to Sales Document Types:
    • Navigate to: Sales and Distribution → Sales → Sales Documents → Sales Document Header → Define Sales Document Types.
    • Alternatively, use transaction code VOV8.
    • In the “Change View ‘Sales Document Types’: Overview” screen, select the sales document type you wish to assign (e.g., OR for standard order) and click on “Details.”
    • In the details screen, scroll to the “Sales Area Data” section.
    • Ensure that the “Sales Org.”, “Distr. Channel”, and “Division” fields match the Sales Area you set up earlier.
    • Save your changes.
  3. Verify the Assignment:
    • To confirm the assignment, create a test sales order using transaction code VA01.
    • Enter the Sales Document Type (e.g., OR) and the Sales Area (Sales Organization, Distribution Channel, Division).
    • Ensure that the system accepts the combination without errors, indicating a successful assignment.

Conclusion:

Assigning Sales Areas to Order Types in SAP is essential for accurate sales processing and reporting. This configuration ensures that sales documents are managed within the correct organizational context, maintaining data integrity and facilitating efficient business operations. Regularly reviewing and updating these assignments as your organizational structure evolves will help maintain system accuracy and operational efficiency.

For more detailed information, refer to SAP’s official documentation or consult with your SAP support team.