In SAP SD (Sales and Distribution), pricing is determined using the Condition Technique, which allows you to configure a wide array of pricing elements (condition types) such as discounts, surcharges, taxes, freight, etc. While these condition records define your pricing at a transactional level, Pricing Reports help you analyze and monitor these condition records efficiently. They provide a user-friendly way to search, display, and review the validity, amount, and usage of your conditions, ensuring accurate and up-to-date pricing in sales and distribution processes.

Below is an overview of how to configure, maintain, and use Pricing Reports in SAP SD.

1 What is a Pricing Report?

A Pricing Report in SAP SD is essentially a query tool that lets you select, list, and review condition records based on specific criteria. Instead of manually searching through multiple condition tables or transactions, a pricing report consolidates the data into a single, customizable list.

Typical scenarios where Pricing Reports are helpful include:

  • Reviewing customer-specific discounts.
  • Checking validity dates for upcoming expirations.
  • Identifying conditions based on material, customer group, or sales area.
  • Performing mass updates or audits for specific condition records.

2 Configuration and Transaction Codes

There are a few relevant transaction codes and menu paths in SAP for defining and executing pricing reports:

  1. V/LA – Create Pricing Report
  2. V/LB – Change Pricing Report
  3. V/LC – Display Pricing Report
  4. V/LD – Execute Pricing Report
Pricing Report in SAP

(Depending on your SAP version, these transaction codes might slightly differ, or you might see them consolidated under one transaction code with multiple options.)

Menu Path:
SAP Menu → Logistics → Sales and Distribution → Master Data → Conditions → Pricing Reports

3 Steps to Create or Maintain a Pricing Report

Below is a general procedure to create and maintain a pricing report:

3.1 Define Pricing Report Layout (V/LA)

  1. Access Transaction: Enter V/LA (Create Pricing Report) in the command field.
  2. Create a New Report Name: Provide a name or code (e.g., ZPRICEREP) for your custom pricing report.
  3. Select Condition Tables: Specify which condition tables (e.g., customer/material, price list type, etc.) should be queried.
  4. Selection Fields: Choose the fields that will serve as selection criteria—for example, Sales Organization, Distribution Channel, Division, Customer, Material, etc.
  5. List Fields: Define which fields you want to display in the final output—for instance, condition type, condition amount, validity start/end dates, and currency.
  6. Save: Once done, save your pricing report configuration.

3.2 Change or Modify an Existing Report (V/LB)

  • If you need to update an existing pricing report (e.g., add new display fields, change layout, etc.), use V/LB.
  • Select the report you want to change, adjust the selection and list fields, and save.

3.3 Display a Defined Pricing Report (V/LC)

  • To review how a pricing report is set up without changing it, use V/LC.
  • This is handy for auditing or referencing the layout, selection fields, or condition tables used.

3.4 Execute the Pricing Report (V/LD)

  1. Execute the Report: Go to V/LD (Execute Pricing Report).
  2. Enter Selection Criteria: Based on the fields you defined, you can filter by sales area, customer, material, valid-from/valid-to dates, condition types, etc.
  3. Run the Report: SAP will generate a list of condition records matching your criteria.
  4. Analyze the Results:
    • Check condition amounts, validity periods, and condition types.
    • Note any records that might be expiring soon or require an update.
  5. Drill Down: Double-click on a particular record to drill down and see more details, or jump into the condition master to edit the record if needed.

4 Best Practices for Maintaining Pricing Reports

  1. Naming Conventions:
    • Use meaningful naming conventions (e.g., ZPRC_CUST for a customer-specific report).
    • Helps in easy identification and avoids confusion among users.
  2. Restrict Selection Fields:
    • Include only the relevant selection fields that align with your pricing strategy.
    • Too many fields can cause confusion and slow performance; too few fields limit flexibility.
  3. Limit Output Fields:
    • Display only the fields truly needed for analysis (e.g., Condition Type, Validity Period, Condition Rate).
    • A concise list is easier to read and faster to generate.
  4. Keep Validity Dates in Check:
    • Reviewing validity periods is critical. A Pricing Report helps spot any conditions that are about to expire or have expired.
    • Proactively extending or ending condition records helps avoid pricing errors.
  5. Regularly Review Condition Records:
    • Use pricing reports on a schedule (e.g., weekly or monthly) to ensure all condition records are accurate.
    • This helps maintain alignment between your pricing strategy and the data in SAP.
  6. Version Control & Testing:
    • Before rolling out any new pricing report, test it in a development or quality system.
    • Ensure the report produces the desired output and includes all necessary fields.

5 Common Use Cases

  1. Mass Maintenance:
    • Identify all condition records for a given Sales Organization due to a company-wide price update.
    • Once identified, use the mass change transactions (such as transaction code VK12 with appropriate condition type/table) to update records quickly.
  2. Audit & Compliance:
    • Periodic checks on discount rates offered to specific customers or regions.
    • Ensures adherence to corporate policies or legal requirements.
  3. Promotional Pricing:
    • Reviewing promotional condition types (e.g., free goods, special discounts) that are set to expire soon.
    • Allows early renewal or update to avoid pricing lapses during campaigns.

6 Tips and Troubleshooting

  • Performance Considerations:
    • When running large pricing reports, especially in production environments with extensive condition data, use narrower selection criteria to improve performance.
  • Authorization Checks:
    • Maintain the appropriate roles/authorizations (e.g., S_TABU_DIS or S_TCODE) for creating, changing, and executing pricing reports.
  • Transporting Custom Reports:
    • Custom pricing report definitions (Z* reports) may need to be transported from development to quality and production systems. Ensure they are included in relevant transport requests.
  • Integration with Other Modules:
    • Pricing conditions can be shared with or influenced by modules like MM (Materials Management) or FICO, especially with cost-based pricing. Coordinate with relevant teams if data is used cross-functionally.

Conclusion

Maintaining a Pricing Report in SAP SD is crucial for ensuring transparent, accurate, and efficient management of your pricing conditions. By setting up well-structured reports, regularly reviewing them, and executing them with clear selection criteria, you can promptly identify and address issues with pricing validity, condition amounts, or expired records. This not only secures your revenue stream but also ensures compliance with organizational policies and customer agreements.

Regularly review and update your pricing reports to stay aligned with evolving business needs, and always incorporate feedback from end-users to refine and improve the data you capture and display.